Most offices often have to handle documents and papers on a regular basis. It is also expected that many of these documents tend to contain a lot of relevant and sensitive data. While many of the businesses these days are trying their best to transition fully to a system where they process digital data only, it is a transition that is surely going to take years to come. So, it is very important that steps must be taken to ensure that any written document are no longer going to be in sue for the organization should be discarded the right way.
It is not a good thing to just shove all these unwanted papers straight to the trash bin. There is a very good chance that other people might pick them up and read the sensitive information that is contained there. This is also the reasons why it is very advisable for a business to ensure that they are able to successfully ensure proper Document Shredding. Here are some of the reason why this is a practice that needs to be carried out at all times.
Prevention of identity theft
Not a lot of people are really keen on believing that something like this has proliferated these days until such time as it actually happens to them. This is a situation that can be prevented from happening though if you take the time to ensure that there are proper safeguards. Making sure that papers containing sensitive details should be sent straight to the shredder so as to prevent other people from seeing what they contain and to prevent them from using this information for their personal gain.
Protection of customers
As the person sign business with your customers you have an obligation to make sure that the information that they share with and entrust to are properly protected at all times. Making sure that you properly dispose of any papers that contain their details are duly shredded and then disposed of is part of enforcing such an obligation. From credit card numbers and details to personal details of your customers, they need to be shredded right away.
Following the law
If you are wondering why is it that you need to go to such lengths, as getting these details discarded through shredding this is actually mandated by the law. These days, in light of the many instances when people’s identities have been stolen by other good-for-nothing scammers, the law has put in place some very rigorous safeguards to prevent these situations from occurring all the time.
Also, laws like these could not be taken lightly too. F it has been found that you have mishandled documents or you have not followed what the law has set, then expect that you are going to receive due repercussions and fines as a result of not following what the legal field has explicitly set.
Documents that should be shared
There are a ton of papers and documents that you need to shred the moment that you have successfully exhausted their use. Among them are photo IDs, tax returns, voided checks, statements from the bank, pay stubs of employees, information on credit cards, sales receipt copies, records of employment, and any document that contains personal information such as name, addresses, phone numbers, and other related details.Read More